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🏢 Managing Organizations - Government Officials Guide<

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Officials Dashboard

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Complete guide to approving, managing, and overseeing companies and institutes on the platform

Organization Management Overview

As a government official, you are responsible for ensuring the quality and legitimacy of all organizations participating in the Tarbiyat internship platform. This includes both companies offering internships and educational institutes providing students.

🔐 Critical Responsibility

  • • Protect students from fraudulent organizations
  • • Ensure compliance with government regulations
  • • Maintain platform integrity and trust
  • • Support legitimate business and educational growth

Company Management

Accessing Company Management

  1. Navigate to your official dashboard
  2. Click "Manage Companies" in the main navigation
  3. Access URL directly: /official/manage-companies/

Company Management Features

  • Search by company name, industry, or email
  • Filter by registration status
  • Filter by domain verification status
  • Paginated results for large datasets
  • View detailed company statistics
  • Export company data
  • Bulk operations on multiple companies
  • Real-time status updates

Company Approval Process

🔄 Approval Workflow

1 Registration Submitted
→
2 Under Review
→
3 Approved/Rejected

Review Criteria

  • Business Registration: Valid business registration documents
  • Contact Information: Legitimate business address and contact details
  • Industry Verification: Appropriate industry classification
  • Email Domain: Professional email domain matching business
  • Mentor Credentials: Qualified mentors associated with company
  • Compliance History: No history of violations or complaints

Individual Company Management

Available Actions

✅ Approve Company
  • • Grant full platform access
  • • Enable internship position creation
  • • Allow mentor registration
  • • Add approval notes
❌ Reject Company
  • • Deny platform access
  • • Provide rejection reasons
  • • Add detailed feedback
  • • Notify requester
⏸️ Suspend Company
  • • Temporarily disable access
  • • Investigate compliance issues
  • • Add suspension reasons
  • • Review for reinstatement
🔍 Domain Verification
  • • Verify email domain ownership
  • • Enhance organization credibility
  • • Enable premium features
  • • Remove verification if needed

Making Approval Decisions

  1. Click on a company name to access detailed view
  2. Review company information, mentors, and positions
  3. Select appropriate action (approve, reject, suspend)
  4. Add detailed notes explaining your decision
  5. Submit the decision to notify stakeholders

Institute Management

Educational Institution Oversight

Educational institutes require special attention as they provide students and academic oversight for internship programs. Proper verification ensures academic integrity.

🎓 Institute Management Features

  • • Academic accreditation verification
  • • Teacher credentials review
  • • Student enrollment validation
  • • Academic program alignment
  • • Domain verification for .edu domains
  • • Department structure review
  • • Internship program compliance
  • • Academic calendar coordination

Institute Approval Process

Academic Verification Criteria

  • Educational Accreditation: Valid accreditation from relevant authorities
  • Academic Programs: Programs relevant to internship opportunities
  • Faculty Qualifications: Qualified teachers and academic supervisors
  • Student Population: Active student enrollment in relevant programs
  • Institutional Email: Official .edu or institutional domain
  • Physical Campus: Legitimate physical location and facilities

Individual Institute Management

Institute-Specific Actions

✅ Academic Approval
  • • Verify educational credentials
  • • Enable student registration
  • • Allow teacher participation
  • • Grant academic oversight rights
👥 Faculty &Student Review
  • • Review associated teachers
  • • Monitor student enrollment
  • • Verify academic programs
  • • Check graduation requirements

Institute Review Process

  1. Access institute details via "Manage Institutes"
  2. Review academic accreditation documents
  3. Verify teacher qualifications and associations
  4. Check student enrollment and program alignment
  5. Validate institutional email domain
  6. Make approval decision with detailed notes

Advanced Filtering &Search

Search Capabilities

🔍 Company Search

  • • Search by company name
  • • Filter by industry sector
  • • Search by contact email
  • • Location-based filtering

🎓 Institute Search

  • • Search by institute name
  • • Filter by academic programs
  • • Search by institutional domain
  • • Department-based filtering

Status Filtering

Pending

Awaiting review

Approved

Fully operational

Rejected

Access denied

Suspended

Temporarily disabled

Domain Verification Filtering

  • Verified Domains: Organizations with confirmed email domain ownership
  • Unverified Domains: Organizations pending domain verification
  • No Domain Set: Organizations without specified email domains

Statistics &Reporting

Organization Statistics

Total

All organizations

Pending

Awaiting approval

Approved

Active organizations

Rejected

Denied access

Verified

Domain verified

Reporting Best Practices

  • Generate monthly approval/rejection reports
  • Track approval time and efficiency metrics
  • Monitor domain verification completion rates
  • Identify patterns in rejected organizations
  • Report compliance issues to relevant departments
  • Document process improvements and policy changes

Quality Control &Compliance

Ongoing Monitoring

⚠️ Continuous Oversight Required

  • • Monitor approved organizations for policy compliance
  • • Review complaints and feedback about organizations
  • • Investigate reported issues and violations
  • • Take corrective action when necessary

Red Flags to Watch For

🚨 Company Red Flags

  • • Unclear business model or industry
  • • Generic or suspicious email domains
  • • No verifiable business address
  • • Unrealistic intern compensation
  • • History of complaints or violations

🚨 Institute Red Flags

  • • Lack of proper accreditation
  • • Unqualified or non-existent faculty
  • • No physical campus or facilities
  • • Questionable academic programs
  • • Non-institutional email domains

Corrective Actions

  • Request Additional Information: Ask for more documentation or clarification
  • Conditional Approval: Approve with specific conditions and monitoring
  • Temporary Suspension: Suspend while investigating issues
  • Permanent Rejection: Deny access for serious violations
  • Domain Revocation: Remove domain verification for non-compliance

Troubleshooting Common Issues

Organization not appearing in search results

Check all filters and search terms. Some organizations may be filtered out by status or verification filters.

Cannot approve/reject organization

Verify you have appropriate authority level and approval permissions. Some organizations may require higher authority levels.

Domain verification not working

Ensure the organization has set a valid email domain and that you have verification permissions.

Large number of pending approvals

Use filters to prioritize by submission date, organization type, or authority level. Consider batch processing similar organizations.

Related Guides

Official Dashboard

Learn how to navigate your dashboard and monitor system statistics